Erasmus+ Short-Term Lectureships

Apply for Erasmus+ funding for your short-term lectureship via the Mobility Online database. Please enter only the UHH e-mail address (e.g.: xxx@uni-hamburg.de). The application can not be processed without the official UHH e-mail address.

Application form for an Erasmus+ short-term lectureship

Before your short-term lectureship

• Applying online and registering in the Mobility Online database
• Fill out personal and banking data, and indicate responsible tax office.
• Upload completed and signed Mobility Agreement (signatures of all parties required: participants, superiors, invitee, host university).
• Completion of the query on the top-ups green travel and real costs via Mobilty Online. If green travel applies to you, print out the sworn declaration in your workflow, sign it, and then upload the signed document again.
• Print out and send the original copy of the signed Grant Agreement (generated in the database).
• Submit confirmation of start of employment / Work-Related Travel Request Form (digital or original copy).

After the Erasmus University Coordinator has signed, the Grant Agreement and confirmation of start of employment will be uploaded to your records.Once all of the documents have been saved in the database, the first installment totaling 80% will be paid.

Important: Be aware that you must request a posting certificate from HR if you are traveling abroad.

After your short-term lectureship

• Upload the completed Confirmation of Stay for Teaching Staff, which must also be signed by the host university.
• Send the EUSurvey (you will obtain the link to this via e-mail after you complete your short-term lectureship).

The second installment will be paid once you have uploaded all of the documents to the database.

If the number of applications exceeds the funds available, funding will be granted according to the following criteria:

• applicant’s role within the agreement (e.g., program coordinator)
• commitment to internationalization
• past funding (STA and other mobility funding)
• duration of short-term lectureship and number of teaching hours
• purpose of stay
• relevance of partner university to Universität Hamburg’s internationalization strategy

Severely disabled and disabled applicants with the same status will receive preference over equally qualified non-disabled applicants.

Program requirements

• Employment at Universität Hamburg
• Duration of stay: A minimum of 2 and a maximum of 10 working days at the host university; additionally, the daily allowance can be used to compensate for the arrival and departure days if these take place directly prior to or after the teaching activities.
• As a rule, Erasmus+ funding is only available for stays during which activities falling under the program take place.
• Teaching load:  At least 8 teaching hours per stay and/or per commenced week. If teaching and training activities are combined, the teaching load is reduced to 4 hours per week. 

Living costs
Living costs are calculated according to a daily rate that varies depending on the host country:

Travel allowance
The following travel allowance will be granted per stay (return travel) per participant depending on the distance:

Use the Distance Calculator to determine the travel allowance. Enter your starting point and destination—the distance will then be calculated automatically.

Green Erasmus: If you undertake green travel, meaning you plan to use sustainable transportation (train, bus, car-share, bicycle, walking) for at least 50% of the journey, you can receive an increased travel allowance. If this takes more time, you can receive funding for up to an addition 4 days.

• Green Travel addition "teures Reisen": Additionally, one can apply for a real cost allowance for "teueres Reisen".  This can be applied for if the travel allowance according to the distance category does not cover at least 70% of the real travel costs for sustainable travel. In this case, participants can be reimbursed 80% of the real costs for sustainable travel.
• The application for "teures Reisen" must be justified by the applicant and approved by the national agency. This requires a lead time. We therefore ask you to send the necessary documents proving the increased travel costs to erasmus-staff@uni-hamburg.de(erasmus.coordination"AT"uni-hamburg.de) at least one month before departure.

Program requirements

• Duration of stay: A minimum of 2 and a maximum of 10 working days at the host university; additionally, the daily allowance can be used to compensate for the arrival and departure days if these take place directly prior to or after the teaching activities.
• As a rule, Erasmus+ funding is only available for stays during which activities falling under the program take place.
• Teaching load:  At least 8 teaching hours per stay and/or per commenced week. If teaching and training activities are combined, the teaching load is reduced to 4 hours per week. 

Advance payment of the travel and daily allowances
You will be paid 80% of the total allowance in advance within 30 days of the Grant Agreement (GA) being signed by both parties (participant and Erasmus University Coordinator). The remaining 20% of your funding will be paid after your return, once you have submitted the required documentation.

No tax is payable on Erasmus+ funding provided for teaching activities as long as these activities are necessary for the teaching stay. Tax is payable on any funding above and beyond this and on funding that is not used.

Application for reimbursement of actual costs

Staff with a degree of disability of 50 (GdB 50) or over, staff with chronic illnesses, and staff traveling with a child who have incurred significant additional costs in the host country can submit a claim for reimbursement of up to €15,000 for actual costs, where such costs are not covered by other institutions. If any of the above options applies to you, email erasmus.coordination"AT"uni-hamburg.de to begin the application process. You must submit a detailed cost breakdown and documentation proving the additional costs 3 months before the start of the trip. The application must be assessed and approved by the DAAD.

If you have applied for an Erasmus+ short-term lectureship, you will need to submit certain forms before and after your stay abroad.

Erasmus academic year 2024/2025

Before your stay

• Staff Mobility Agreement for Teaching (PDF)
• Work-Related Travel request
• Grant Agreement (original—generated in the database)
• General conditions, attachment II (PDF)

After your stay

• Confirmation of Stay for Teaching Staff (PDF)
• Online EUSurvey (link via email)