Research services (RS)
Planning phase
Do you want to cooperate with business enterprises? The Knowledge and Technology Transfer Team is tasked with establishing contact between the University and the business community. The team members will be glad to advise you. An overview of the most important forms of cooperation is available here.
If you have found a partner or a customer/client for your research work, you will need a contract to proceed. Additional information is available below.
Your contact: Knowledge and Technology Transfer Team
Acquisition of external funding—contract management
A contract is required if you are carrying out research for third parties (such as for companies, foundations, or other research institutions). In close consultation with you, we will draw up a contract tailored to the individual case and your needs in accordance with the usual standards and current sample contracts. Please get in touch with us!
Please note: These contracts require a signature from University management: Please remember to plan in the necessary time for acquiring this signature.
Please remember to report your external funding project early on in the planning phase by filling out the External funding notification form (PDF) (Drittmittelprojektanzeige) and sending it to your faculty administration.
Your contact: Contract Management Team
Acquisition of external funding—calculation / budget planning
Budget planning and cost calculation is a key feature of acquiring a contract. Your budget should be well thought out. Calculate the individual cost items as concretely as possible, indicating the basis for your calculations.
Please note that cost calculations must include a full cost flat rate. In addition, contracts and services within the scope of knowledge and technology transfer are fundamentally subject to value-added tax.
We will assist you in your budget planning by providing information on costs related to staff, equipment and consumable supplies, travel costs, events, overhead, etc. Send us your calculations, we will be glad to review and optimize them for you.
If you have not previously done so, you should now fill out the External funding notification form (PDF) (Drittmittelprojektanzeige) and send it to your faculty administration.
Your contact: Section 75: External Funding Management
Start of the project
The project can start as soon as the agreement is completed. In order to use the funds, you will need a project account (WBS element). All project-specific transactions are made from this account and recorded here—as are incoming funds, expenses, and costs. The project account is set up by Section 75: External Funding Management and made available to the project management.
Please note that it can take up to six weeks to set up. HR Services for External Funding will be glad to answer any questions you may have.
Your contact: Section 75: External Funding Management and HR Services
Execution of the project
You can check the current daily status of your project finances via the SharePoint account statement. More information is available here. If you have any questions, please contact Controlling.
The external funding offices will be glad to provide you with additional financial overviews, in particular information on the planned and contractually bound HR costs. They will also issue invoices pursuant to the cooperation contract to the customer/client. If you have any questions, please contact Section 75: External Funding Management.
If you would like to add or extend staff contracts, HR Services will be glad to help.
If you are interested in purchasing necessary materials, equipment, and services for your project, please contact your Purchasing team. General information on purchasing is available here.
If your project involves work-related travel, the information on organizing the trips and claiming your expenses is available here. Your contact is the Travel Management Team.
Conclusion of the project
When the contractually agreed services have been rendered, final invoicing can take place. Please inform Section 75: External Funding Management promptly when the work has been completed. The team will immediately issue and book the final invoice. The project is then considered concluded.
The project account will be closed by Section 75: External Funding Management upon project completion.
Your contact: Section 75: External Funding Management