Contract management

What we can do for you:

advise you when initiating, concluding, and executing contracts (examples)
provide sample contracts
handle cooperation agreements with partner institutions

We support you with all contract management matters. This includes providing you with contract templates, reviewing the contract, and ensuring legal certainty when concluding a contract.

FAQs

We advise on the following types of contracts:

research-based contracts:

cooperation agreements within the scope of funded projects
R&D contracts
other contracts related to external funding
Material Transfer Agreements
Confidential Disclosure Agreements
licensing contracts

How many copies of a contract are required?

Depending upon the number of contractual parties, we create at least 3 copies: 1 original copy for the University Administration; 1 copy for the researcher; 1 or, if necessary, more for the contract partner

Who signs the contract?

As a rule, contracts concluded in consultation with the Department of Research Management and Funding are signed by the head of the department, Dr. Schlüter, and, for projects with external funding, by the head of the Department of Finance and Accounting, Andrea Hellwig.

The nature of the contract in question (e.g., cooperation agreement or framework agreement) may require the president’s signature.

It should also be signed by the head of the research project/lead researcher.

What is an external-funding notification?

Faculty management and the University Administration should be duly notified in the case of planned externally funded projects. This ensures that the project head will have the necessary resources (especially with regard to staff, materials, positions, and investment capital) for the project (pursuant to Section 2 of the Universität Hamburg Bylaws for the Implementation of Externally Funded Projects [PDF, in German only] 10 October 2010).

The notice must include the title and a brief description of the externally funded project and provide at least the following information:

complete contact details for the sponsor, in particular the name and address;
the recipient of the funds;
the project manager;
the start and anticipated duration of the project;
the amount of external funds itemized according to appropriations for staff, material, and capital;
the use of staff, materials, workspaces, and other facilities;
any possible subsequent costs of the project; and
the relationship of the externally funded project to the faculty’s or the University’s research profile to the extent any such relationship exists.

Send the completed external-funding notification (PDF, in German only) to the University Administration via the faculty management.