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Information on recognizing student associations

The following documents must be submitted (gladly as scanned documents by email) with an application for recognition as a student association at the University of Hamburg:

  1. Informal application for recognition (provide a contact email address that will be published on the University of Hamburg website)
  2. Bylaws of the student association
    • Name and registered office of the student association
    • Purpose
    • Members
      • Active members must be students enrolled at the University of Hamburg.
    • RepresentativeProof of authority to represent the student association
    • BoardThe bylaws must contain a provision stating that a board will be formed, the duration of the term of office, whether the board is authorized to represent the other members judicially and extrajudicially, whether the board should represent association members jointly or individually, and who is authorized to represent the student association during the application process.
    • A deputy representative must also be named.
    • General meeting of members The minutes of the founding meeting at which the persons authorized to represent the association were elected (signed by all founding members) must be provided.
  3. Valid proof of enrollment (not student ID) from at least 7 members including the board

Continued recognitionProof the student association still exists must be submitted at least once every 12 months. This requires:

  • minutes from the general members meeting (signed by the whole board)
  • names, addresses, and telephone numbers of board members (students enrolled at the University of Hamburg)
  • authorized representatives for applications for room allocation, information and book stands
  • valid proof of enrollment (not student ID) from at least 7 members including the board

Failure to observe this annual requirement will result in the student association being removed from the list. Rooms at the University will then not be made available free of charge.

(last updated August 2015)

Provisions regulating student associations at the University of Hamburg

Section 1 Every student at the University of Hamburg has an unlimited right to organize a student association within the confines of the law.

Section 2 Student associations will be entered onto the list of student associations at the University of Hamburg if they meet the requirements under Sections 3 to 5. The University will publish the list prior to the beginning of the lecture period each semester.

Section 3 Valid bylaws must be submitted with the application to the University of Hamburg. Changes to the bylaws must be reported immediately.

Section 4 The bylaws must contain provisions on the name, purpose, membership, and representation of the student association.

Section 5 The names and addresses of authorized representatives—who must be students enrolled at the University of Hamburg—must be provided to the University without delay after their election or appointment, at the latest by 31 December of that year.

Section 6 A student association will be removed from the list indicated in Section 2 when the University becomes aware of its dissolution or if the student association fails to satisfy its obligations under Section 5.

Section 7 These provisions become effective pursuant to Section 64 subsection 1 of the university act from the Department of Science and Art / Hamburg Office for Higher Education dated 28 June 1976 and repeal the conditions for admitting student associations at the University of Hamburg (Bestimmungen über die Zulassung studentischer Vereinigungen an der Universität Hamburg) dated 27 December 1951, as amended on 31 October 1952 and 14 February 1958.

Admission of student associations

Send your documents via email and provide a return email address to:

Kathrin Krohn 312.4 Campus Center Alsterterrasse 1 20354 Hamburg kathrin.krohn"AT"uni-hamburg.de