Erasmus+ Traineeship

You are responsible for looking for and organizing your internship. Find current offers on various internship websites, for example. Once you have received your letter of acceptance for the internship, you can apply for Erasmus+ funding.

Applying for Erasmus+ funding for students (find the link to register for a graduate internship below):

1. Applying via the Mobility Online database 

Application form for Erasmus+ funding

• Apply online and register in the Mobility Online database. Please enter only the UHH e-mail address (e.g.: xxx@studium.uni-hamburg.de). The application can not be processed without the official UHH e-mail address.
• Complete your personal details.
• Upload your application documents (see “Forms”):
  • letter of motivation
  • tabular curriculum vitae
  • STiNE printout of completed coursework
  • proof of enrollment
  • declaration of insurance coverage (proof of health, accident, and liability insurance)
  • Higher Education Learning Agreement for Studies.

Your application will be checked once you have uploaded all application documents. Once this has been completed, you will receive an email informing you whether your application has been accepted or rejected.

2. Following your successful application but before your stay abroad

Students going abroad to study can request additional funding (Top-Ups) for Green Travel and for students with fewer opportunities. Find details on the various supplements in our Information sheet on additional support (PDF).

• Green Travel: If you undertake green travel, meaning you plan to use sustainable transportation (train, bus, car-share, bicycle, walking) for more than 50 percent of the journey, you can receive a one-time top-up of €50. If this takes more time, you can receive funding for up to 4 additional days. A query is part of your workflow. If green travel applies to you, print out the sworn declaration in your workflow, sign it, and then upload the signed document again.
• If you are eligible for one of the following supplements, confirm this in your workflow. Then print out the sworn declaration in your workflow, sign it, and upload the signed document again. You will receive €250 per month in addition to your regular monthly grant. Even if you meet the criteria for several supplements, you will still receive this subsidy only once.
  • students with children
  • students with at least a grade 20 disability (GdB 20)
  • students with chronic illnesses
  • students who are the first academics in their family
  • working students who have to interrupt or terminate their gainful employment due to their semester abroad

• Fill out your banking data and list your responsible internal revenue office.
• Print out and send the original copy of the signed Grant Agreement (generated in the database).
• Before leaving to study abroad, Erasmus students can take an OLS language assessment test in the language of instruction at their Erasmus+ host institution. For more information see Erasmus+ Online Language Support (OLS).

3. During your stay abroad

• Upload the Higher Education Learning Agreement for Studies Part II: During the Mobility
  • in case of general changes to internship contents;
  • in case you extend your stay.

4. After your stay abroad

• Upload your internship letter of reference (incl. information about period of time)
• Forward the EU Survey.

Applying for Erasmus+ funding for graduates

 Registration form for an Erasmus+ graduate internship

The application process for a graduate internship contains 2 basic steps that differ from the standard application process:

1. You have to register before withdrawing.
2. You have to apply for Erasmus+ funding (if necessary after withdrawing). You will receive a link to do this once you have successfully registered and received an internship place.

You have to register while still enrolled at Universität Hamburg. What makes this special is that you are not required to have already received an internship place.

Note: Do not provide your University email address as your contact email address! You will not be able to access this email account following your withdrawal.

 Additional documents: withdrawal certificate (to be uploaded during step 2)

Application requirements

• You must be enrolled in a degree program at the University (no visiting students or exchange students).
• You must be doing a full-time internship (at least 35 hours per week).
• Minimum duration: 2 months (maximum funding period: 4 months per academic year)
• You must be proficient in the working language.
• For a graduate internship, you must register before withdrawing. The internship must be completed within 12 months of withdrawing at the latest.

Funding criteria

• Both voluntary and mandatory internships in Erasmus+ countries are funded.
• Participating countries: EU member states, Iceland, Liechtenstein, Norway, and Turkey. This also includes the Dutch and French overseas territories. Find a detailed list of all participating countries and territories on the NA DAAD website.
• Relevance to the discipline: The internship activity must be classified by the respective faculty as relevant to the discipline, and this is to be formalized by the relevant department in a signed learning agreement.  Research internships at universities and teaching assistantships can be funded, as can internships with NGOs, associations, foundations, and political parties. Whether you are doing a paid or unpaid internship has no bearing on Erasmus+ funding.
• Funding is not provided for internships with EU bodies or other EU institutions, bodies that represent the national interests of the intern’s country of origin (e.g., a German embassy), or bodies that represent the interests of the intern’s home country. Funding is also not provided for internships with bodies responsible for the administration of EU funding. There are various DAAD funding programs that provide support for these types of internships.

The monthly funding amount is calculated according to the duration of your stay abroad and the host country (find further information about the calculation of your funding amount in Universität Hamburg’s Erasmus+ funding regulations for internships, attachment IV (PDF—in German only).

Erasmus+ mobility grant 2024/25

• Country Group 1: € 750 per month (€ 25 per day) Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden
• Country Group 2: € 690 per month (€ 23 per day) Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Netherlands, Portugal, Spain
• Country Group 3: € 640 per month (€ 21,30 per day) Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey

The duration of funding per internship is a maximum of 4 months per academic year for each country group. Your stay abroad and the duration of funding may differ.

Funding payments

Funding payments are disbursed in 2 installments.

The first installment (80%) is paid out shortly before your mobility period begins, as long as all supporting documents have been uploaded. The second installment (20%) is paid out after you have completed your stay and as soon as you have submitted all required documents and completed the online EU Survey.

Specifics

• The minimum duration of a stay for an Erasmus+ internship is 2 months. If you abandon or prematurely terminate your stay abroad, you must repay any funding you have already received. In such a situation, receipt of your grant is possible only if you can present a medical certificate and is subject to approval by the DAAD.
• Additional funding: Participating multiple times in an Erasmus+ program (internship and/or degree program) with a maximum duration of 12 months per study cycle is possible.
• If there are insufficient funds available, students on waiting lists and those for whom recognition of their coursework is not necessary will be considered for a place only once all other applications have been handled.
• Switzerland does not participate in the Erasmus+ program; if you are planning to do an internship in Switzerland, funding via Hamburglobal is possible if required.
• Internships in the United Kingdom: Due to the Brexit, we cannot provide Erasmus+ funding for international internships in the UK from 31 January 2023. Students planning internships in the UK can apply for funding from the Hamburglobal program instead. Find further details here.

If you have applied successfully for Erasmus+ funding, you will need to submit certain forms or upload them to your records before and after your stay abroad.

Note: Applicants must use the forms provided by the Department of International Affairs. Please use the Adobe Reader programme to complete the forms. The Preview programme from MacOs displays the completed fields incorrectly and cannot be processed.

Erasmus+ 2024/25

• Letter of motivation guidelines (PDF)
• tabular curriculum vitae (e.g., using the Europass CV template)
• Declaration of insurance coverage (PDF) (proof of health, accident, and liability insurance)
• Learning Agreement Part I—Before the Mobility (PDF)
• Guidelines on how to use the Learning Agreement for Studies (PDF)
• Learning Agreement Part II—During the Mobility (PDF)
• Information sheet on additional support (PDF)
• Grant Agreement—generated in the database
• Sworn declaration Green Travel and Top-Ups for students with fewer opportunities—generated in the database
• General conditions, attachment II (PDF)
• Erasmus+ Student Charter, attachment III  (PDF)
• UHH-Erasmus+ Förderbedingungen für das akademische Jahr 2023/24, Anhang IV (funding conditions for the academic year 2023/24, attachment IV, PDF - in German only)

Note: The Grant Agreement is made available in the database once you have provided all the required information and supporting documents. The Grant Agreement must be printed out and signed before your stay and submitted to the Erasmus Team. Once the Grant Agreement has been signed by the Erasmus+ University Coordinator, it will be uploaded to your records, and the first funding installment will be processed.