Erasmus+ incoming students from around the world

Students from partner universities must apply to their home university for a place in the Central Student Exchange Program at Universität Hamburg. After you have received approval for a place and study grant from your home university, and Universität Hamburg has accepted your application, the Central Student Exchange Program coordinator will forward your application to the Erasmus Team to enable the next steps to payment of the Erasmus ICM scholarship.

The application process for scholarships for students from Georgia will be conducted by the International Office in the Faculty of Business, Economics and Social Sciences. Click here for more information. 

The partner universities in the Erasmus+ International Credit Mobility program at Universität Hamburg:

Forms to upload or submit if your Erasmus+ application is successful

Applicants must use the forms provided by the Department of International Affairs. Some partner universities may not use the current versions with the required DAAD data.

Documents, deadlines, and formal requirements while abroad

Before your stay

• Enrollment at Universität Hamburg and, where required, the application for a room in a student dormitory commences after your application has been received by Universität Hamburg.
• At the same time, you must register in the Mobility Online database, fill out your personal information, and upload the required supporting documents.
• Your enrollment certificate at your home university and at Universität Hamburg covering the period of your stay abroad will be uploaded to the database.
• The Learning Agreements for Studies Part I: Before the Mobility must be signed by all 3 parties and uploaded in full to the database before you begin your period abroad. Follow the Learning Agreement for Studies (PDF) guide when completing the Learning Agreement for Studies.

Green Travel: If you undertake green travel (to a maximum of 4,000 km from host university), meaning you plan to use sustainable transportation (train, bus, car-share, bicycle, walking) for more than 50% of the journey, you can receive a one-off top-up of €50. If this takes more time, you can receive funding for up to 4 additional days. A query is part of your workflow. If green travel applies to you, print out the sworn declaration in your workflow, sign it, and then upload the signed document.

Top-ups for students with fewer opportunities: Find details on the various supplements in our Infosheet on additional funding (PDF)

• If you are eligible for one of the following supplements, confirm this in your workflow. Then print out the sworn declaration in your workflow, sign it, and upload the signed document again. You will receive €250 per month in addition to your regular monthly grant. Even if you meet the criteria for several supplements, you will still receive this subsidy only once.
  • students with children
  • students with a degree of disability of 20 (GdB 20) or over
  • students with chronic illnesses
  • students who are the first academics in their family
  • working students who have to interrupt or terminate their gainful employment due to their semester abroad
• Submitting the Grant Agreements for Studies Print out the Grant Agreement for Studies with your personal data from the database. Sign the original document and submit it to the Erasmus Team immediately after release and printing. After the document is signed by the Erasmus+ institutional coordinator, the Department of International Affairs will upload the Grant Agreement to your records in the Mobility Online portal.

During your stay

• On the first day of class at Universität Hamburg, go to the Erasmus+ office or coordinator and have them sign your Confirmation of Stay Part I, then upload it to the database. Upon uploading the Confirmation of Stay, your first grant installment will be disbursed (70% of the total funding amount). If you have registered for a language course its initial day can be counted as the first day of class of your period abroad and should be entered on the Confirmation of Stay. If you make any changes or additions to your course of studies, please include them in the Learning Agreement for Studies Part II:During the Mobility. You can submit course changes up to 5 weeks after the start of your Erasmus+ period.  Upload this document to the database as well.
• Ensure that you have the last academic day at your host university confirmed (i.e., the last day of class, the last exam, due date of final term paper, etc.) on the Confirmation of Stay Part II, then upload it to the database.

After your stay

• Fill in the Online EUSurvey on your computer. You will receive the link for this shortly before the end of your stay at Universität Hamburg. If your coursework has not yet been recognized when you fill in the online EUSurvey, you will receive another online survey (about recognition of credits) to fill in 45 days later.
• Upload the completed Confirmation of Stay Part II to the database.
• Upload your Transcript of Records from your host university to the database as soon as you receive it.

As soon as you have submitted all required documents and filled in the online EUSurvey, your second grant installment will be paid. 

The DAAD approves Erasmus+ funding at the end of May or beginning of June. At this point that the grant amount for students for the next academic year is determined. The grant amount is calculated on a daily basis, subject to approval from the National Agency for EU Higher Education Cooperation at the DAAD.

• Months counting 31 days are calculated on a basis of 30 days.
• A mobility grant is only available for a stay abroad of at least 2 months. If you abandon or prematurely terminate your stay abroad, you must repay any funding you have already received. In this situation, your subsidy may only be paid on presentation of a medical certificate, subject to approval by the DAAD.
• You may take part in the Erasmus+ program with a maximum duration of 12 months more than once. If you already spent an Erasmus or Erasmus+ period abroad, you may apply again to Erasmus+.

Erasmus+ mobility grant

After their application has been accepted, students receive a grant with subsidizable accommodation and travel costs.

Incoming students receive monthly funding of €850 per month, regardless of destination.

Travel expenses

The following travel allowance will be granted per stay (return travel) depending on the distance:

Use the Distance Calculator to determine the travel allowance. Enter your starting point and destination—the distance will then be calculated automatically.

The Department of International Affairs, Erasmus Team is responsible for the distribution of available funds. The mobility grant is disbursed in 2 installments. First installment: 70%, second installment: 30%:

If you have applied successfully for Erasmus+ funding, you will need to submit certain forms or upload them to your records before and after your stay abroad.

Applicants must use the forms provided by the Department of International Affairs.

Erasmus+ academic year 2024/25

• Confirmation of Stay (PDF)
• Learning Agreement for Studies Guidelines (PDF)
• Learning Agreement for Studies Part I (PDF)
• Learning Agreement for Studies Part II (PDF)
• Grant Agreement—generated in the database
• Infosheet on additional funding (PDF)
• Sworn declaration for students with fewer opportunities top-up—generated in the database
• Allgemeine Bedingungen, Anhang II (general conditions, attachment II, PDF, German)
• Erasmus+ Charta für Studierende Anhang III (student charter, attachment III, PDF)