10-080 Handling of Old Courses
Good to know
Outdated courses may pose the risk of copyright infringement, cause confusion among students, and make the catalog and personal course list cluttered. To prevent this, we recommend different handling methods for dealing with old courses based on the further usage scenario.
Scenario 1: Delete course (course is no longer needed).
Scenario 2: Retain course but restrict access for third parties.
Scenario 3: End course (enrolled students still have access).
Here's how to proceed
Scenario 1: Delete Course
- If necessary, archive the member list and exam-relevant submissions/test results (see the last two points of this HelpCard).
➊ Click on "Delete" under Administration.
➋ Select "Delete Course," check the confirmation box, and then click "Delete."
- All user data and course materials will be removed. You will still find the course in the authoring area under "Deleted." The course can be restored without user data. The course can only be permanently deleted by an administrator.
Scenario 2: Retain Course but Restrict Access for Third Parties
➊ Click on Administration, select Settings, and then go to the Catalog tab. There, remove your course from the catalog.
➋ On the right side under Administration, select "Preparation" for the Status.
- Archive and delete the member list if necessary.
Scenario 3: End Course
➊ Select "Ended" under Status, check the confirmation box, and click "End."
- After ending the course, the course materials remain accessible to students who are already enrolled. New students cannot enroll in the course.
- The following information is permanently displayed in the course: "This course has been ended and can no longer be edited or updated." If necessary: Archiving and possibly deleting the member list
Archiving Member Lists
➊ Archive the member list by clicking on "Member Management" under Administration and then clicking on the download icon above the member list (on the right).
- Only the visible columns will be exported (additional columns can be revealed by clicking the gear icon). The window for saving the member list will open.
➋ Save the Excel file.
➌ In the member management section, click on "Select All X Rows" under the member list.
Deselect this option for your user account and click "Remove."
Deselect the checkbox for notifications and confirm with "OK."
- All course members have been unsubscribed.
➍ Close the member management section with the red cross (top right).
Archiving Exam-Relevant Materials
➊ Archive exam-relevant materials by clicking on "Data Archiving" under Administration.
- The data archiving tool will open.
➋ Select the respective component type from the left menu and then the respective component in the center. Archive or save the file(s).
➌ Close the data archiving tool with the red cross (top right).